HORSE PROJECT

Other Topics

• 

 

Horse Project Youth Leader Duties

President

  1. Check on arrangements for the meeting. Be sure that each person listed on the agenda is ready.

  2. Check with the secretary and the Project leader about business to be considered.

  3. Preside over all meetings.

  4. See that meetings start and adjourn at the scheduled time.

  5. Follow parliamentary procedure in conducting meetings.

  6. Cast the deciding vote when there is a tie.

  7. Appoint committees, unless otherwise instructed.

  8. Be familiar with the duties of other officers and all committees, and help them when needed.

  9. Guide the meeting and encourage all members to take part.

  10. Keep in touch with the 4-H Horse leaders.

  11. If you must be absent from a meeting, notify the vice-president who presides. If the vice-president is also absent, the secretary calls the meeting to order and chairman pro tem is elected.

Suggestions to President

  1. Stand when speaking to the group.

  2. Remain seated during reading of minutes, reports of committees, and addresses.

Vice-President

  1. Learn and be prepared to assume the duties of the president.

  2. Preside at meeting when president is absent.

  3. Assist the President in arranging for and conducting meetings.

Suggestions to Vice-President

  1. When you preside, follow the same suggestions as listed for president.

Secretary

  1. Keep the records of the club in a permanent form (electronic or paper).

  2. Take minutes of all meetings and be prepared to read them at the next meeting.

  3. Keep a complete list of all project members

  4. Ensure an attendance sheet is filled out at all meetings.

  5. Distribute meeting minutes (via bulletin board).

  6. Call the meeting to order if both the president and vice-president are absent.

  7. Read letters to the club and handle all correspondence.

Suggestions to Secretary

  1. Sit at front table with president.

  2. Stand when reading minutes.

  3. Have minutes complete but briefly stated.

Treasurer

    Keep an accurate record of:

    1. All money received and its source.

    2. All money paid out and for what purpose.

    3. Report at each meeting the amount received, the amount of bills paid since last meeting, and the balance in the treasury.

    4. Be ready to give itemized account of funds at any time on request of members or leader.

    5. Pay money out of the treasury only as voted by the club with approval of leader.

    6. Be responsible for the club funds until a successor is elected.

    7. Have treasurer's report approved and signed by local leader and Adult Advisor.

    8. Send an annual financial statement to the Extension office at the close of the club's year, using the form provided in treasurer's book.

Suggestions to Treasurer

  1. Keep all canceled checks and bank statements.

Reporter

  1. Write interesting news items and send them in immediately after each meeting or event. Old news will not be printed.

  2. Send advance information to local papers or radio or TV stations when planning special 4-H events for the public.

  3. Make a collection of all newspaper items referring to your club for permanent records or club scrapbook.

Suggestions to Reporter

  1. Visit with your local news columnist. Obtain the names and addresses of local newspapers and the dates news items are due.

  2. Remember that articles should tell who, what, when, where, why, and how.

  3. Give the complete name and identification of all people mentioned.

  4. Put the most important fact in your first paragraph. Follow with the least important facts.

  5. Consider using a looseleaf notebook to make a collection of newspaper items referring to your club. Cut out the items and paste them in the notebook.

 
 

More Projects: [ Leaders ] [ Expectations ] [ Disciplines ] [ 2007-8 Events ] [ 2006-7 Events ] [ HAC ] [ Forms & Flyers ] [ Misc Info ]

Updated 10/06/2008 by webmaster